TEDx Organizer Workshop
The TEDxSantaCruz Team received approval from TED to offer a workshop for the Greater San Francisco Bay area TEDx organizers. Local TEDx organizers were invited to participate in an exciting, productive and creative day where organizers shared the innovative things they have done with their TEDx events.
The workshop was held on July 27th and there was also an early evening mixer hosted by Santa Cruz based non-profit, the Firelight Foundation.
The agenda for the day included:
- Orientation, getting acquainted, and presenting an overview of the accomplishments of the greater San Francisco Bay Area TEDx Organizations
- Each TEDx organization sharing lessons learned (both good and bad) and best practices
- Identifying areas and/or projects for potential regional collaboration
- Creating a TEDx Visual organizational template that can be shared with other TEDx organizations around the world, and also tailored to each TEDx organization, to more effectively tell the TED and TEDx story to the public, sponsors, attendees and volunteers
- Enjoying social time with an after event mixer
- We were excited to have two of the finest organizational consultants in the S.F. Bay Area volunteer to facilitate the day. The facilitators are Peter Gaarn of The Piras Group and David Sibbet, President & Founder of Grove Consultant’s International. Both Peter and David have over 30 years of experience each in working with a wide variety of businesses and organizations.
The findings from the event are covered in an illustrated workshop report created by Peter and David. Don’t miss this great document, filled with ideas and information about TEDx events throughout the Bay Area.
If you have any questions about the event, please don’t hesitate to contact david@tedxsantacruz.org.
Agenda for Regional TEDx Organizers Workshop
When: July 27, 2013
Where: Santa Cruz Museum of Art and History, 705 Front Street, Santa Cruz CA
Time: 9 am to 7 pm
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9:00 am |
Welcome and introductions Review agenda and expectations for the day |
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9:30 am |
History & accomplishments What have we done and what are we most proud of? Note: process is to use wall graphic and large post-its to capture ideas Capture history and share stories |
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10:30 am |
Break |
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10:45 am |
Identify challenges/pain points and best practices/gems Small mixed groups activity Use 9 key areas as framework
Each group identifies top 5-7 challenges and best practices Groups capture to challenges and best practices on different color post-its |
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11:30 am |
Small group report-outs Post-it’s added to wall graphic as groups report out |
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12:00 pm |
Lunch |
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1:00 pm |
Refine and finalize best practices to be shared Consolidate, clarify and crystalize ideas Capture final ideas on graphic |
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2:00 pm |
Break into 2 groups for working sessions Group 1: Develop a TEDx organizers template that can be shared with other TEDx organizations around the world—Leverages best practices & other ideas Group 2: Identify future opportunities for collaboration—Explore for synergies for regional collaboration, Be creative/out of the box |
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3:00 pm |
Break |
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3:15 pm |
Report outs by groups Discussion and key takeaways |
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4:00 pm |
Action planning & next steps Identify teams to refine work (i.e., template) |
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4:30 pm |
Wrap-up and closure Reflections and take-aways for the day |
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4:50 pm |
End and transition to social gathering |
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5:00 pm |
Social networking |